Event presentations: many speakers, one consistent style
End-to-end presentation support for conferences, congresses and corporate events: the event template, reworked speaker slides and on-site support. Since 2010 we have known what happens to PowerPoint behind the scenes
The event is all set. The presentations – not until the very last minute
The venue, catering and streaming run like clockwork. Then a dozen files from a dozen speakers land in the control room – each in a different style, format and font
Five templates on one stage
Logos in different places, different colours and aspect ratios. The audience sees a collection of random files rather than one event
Files at the last minute
Presentations arrive the night before the event or on a USB stick just before the talk. There is no time to check whether they will even open
Unreadable from row ten
A table with forty numbers and 12 pt text. On an LED screen or a projector, nobody will be able to read it
Great topic, weak story
The speaker knows the subject better than anyone in the room, but the talk is a list of slides rather than a story with a punchline the audience will remember
One partner, from the template to the last slide on stage
We take care of the entire presentation layer – from the event template to every speaker’s slides. And on the day of the event we are right there with the speakers, not just at the end of a phone
- We test the files on the equipment they will be shown on
- Last-minute fixes – even between talks
- We support speakers right before they go on stage
- We keep track of the running order, file versions and video content
Full presentation support for your event
You can hand us the whole thing or just a selected stage. We design every element for the specific event, venue and screen
Event template
A PowerPoint master: title slide, agenda, section dividers, charts and tables, sponsor slides. Plus welcome screens and break screens
Speaker presentations
We move the speakers’ slides into the event template, tidy up the content and make charts, tables and photos easier to read
Revisions and versions
We gather feedback, make the changes and keep track of versions – the one on stage is always the latest, approved file
Help with storytelling
We work with speakers on the structure of their talk: from the key message, through the order of arguments, to a strong close
On-site event support
We are there on the day: we prepare files for the control room, test them on the equipment and make last-minute fixes
Additional materials
Animations, LED screen visuals in non-standard formats, PDF versions to send out after the event and social media graphics
Two stages of working together
The template, speaker presentations and the story
We start as soon as the list of speakers is confirmed
- Briefing: event goals, audience, visual identity, venue and screen
- Event template design and sign-off with the organiser
- Guidelines for speakers: how to prepare their content and when to send their files
- Collecting presentations and liaising with speakers
- Reworking slides into the template: layout, charts, tables, photos
- Storytelling consultations for speakers who need them
- Readability checks from the perspective of the room and the screen
- Welcome screens, breaks, introductions and sponsor thank-yous
- A complete set of files ready for the control room – with a backup
We stay on site until the last slide fades out
We run the presentations together with the technical crew, so the speakers can focus on their talks
- Technical rehearsal: checking the files on the actual equipment
- Checking fonts, videos, animations and screen aspect ratio
- Last-minute fixes – even between talks
- Supporting speakers right before they go on stage
- Keeping the running order and presentation versions on track in the control room
- Quick response when something goes wrong
- After the event: PDF versions of the presentations to send to attendees
For those responsible for the stage and the speakers
You don’t have to coordinate the speakers or fix their slides. We take over communication with them, collect the files and deliver a finished, consistent set
We most often work with:
- 🎤 Conference and congress organisers
- 🎪 Event agencies
- 📣 Marketing and communications teams
- 💊 Pharmaceutical and medical companies
- 🤝 Sales teams (kick-offs, conventions)
- 🏛️ Associations and institutions
We are proud to have worked with some amazing clients
Adam Stachowski
Founder of presente design, designer and trainer
For fifteen years he has been designing presentations for international companies, institutions and organisations. Together with his team, he creates materials for clients in finance, energy, healthcare, manufacturing and education
His work is built on an audience-centred approach: the starting point is the room and what people should take away from it. That is why, with speakers, we start with the message and only then move on to the slides
His designs have been used in key business presentations, industry conferences, congresses and talks by opinion leaders
See our other services
Request a quote for your event
Tell us when and where the event takes place, how many speakers there will be and what scope you are interested in